For golf clubs & member groups

Benefits for your members

• Share tee-time openings from rounds already booked
• Visible club affiliation for your roster
• Self-service enrollment after a one-time roster upload
• No platform involvement in greens or cart fees — those stay with the venue

What we need from club leadership

1. Confirm participation and your club's display name
2. Choose a preferred join slug — short, lowercase, letters and numbers only (example: abwc). This becomes part of your private link.
3. Provide a group logo that members will recognize on join screens and profile badges (see file requirements below)
4. Send a roster file with email and full_name columns (see file requirements below)
5. Forward your private join link to members after one-time setup

File requirements (please follow — saves rework)

Group logo

• Format: PNG preferred (transparent background). JPG is fine if the mark already has a solid background.
• Size: 512×512 pixels ideal; 256×256 minimum on the short side; 2 MB max file size.
• Layout: Square or near-square, centered mark with modest padding — it appears on join screens and profile badges at phone size.
• Avoid: Tiny text, busy photo backgrounds, thin lines, or watermarks that will not read on a phone.
• Rights: You must have permission to display the logo on OpenTeeBox.golf.
• Slug match: We host the file as your-slug.png (example: slug abwc → logo file named for that slug).

Roster CSV

• Format: UTF-8 CSV with a header row.
• Columns: exactly email and full_name (spelling matters).
• Email: must match the address each member will use to create their account.
• Example row: alex.member@example.com,Alex Example

Join slug

• Short, lowercase, letters and numbers only (example: abwc).
• Becomes part of your private link: https://openteebox.golf/join?groupSlug=your-slug

Secure, low-touch enrollment

• One-time admin setup — we create the group, load the roster, and send your join link
• Email roster gate — only addresses on the roster can pass the join link check
• Self-service for members — no per-member approval after the roster is loaded
• Private link — share only with your membership; do not post publicly

Member enrollment steps

1. Open your club's join link: https://openteebox.golf/join?groupSlug=your-club-slug
2. Create an account with the exact email on your roster
3. Enter full legal name and complete the short profile
4. Start using Club House to post and join openings

How extra seats can fill

Some clubs use an ordered fill after a member has already booked with the venue: an optional named first-look list, then the rest of the club by email (90 minutes together), then OpenTeeBox. Hosts set the named list when they post; leaving it empty sends the extra seat straight to the rest of the club. Details: Club extra seats.

Why courses adopt matching platforms — and what to watch for

Key challenges are usually operational, trust-related, and workflow-related. Courses need a matching platform to fill gaps without creating confusion around payments, cancellation rules, pace of play, or who is responsible when a pairing goes wrong.

Main challenges

• Policy alignment — golfers matched outside the normal booking flow still need clear rules for refunds, cancellations, and no-shows.
• Player quality control — mismatched skill, slow play, or poor social fit.
• Support burden — disputes may land with course staff even when the platform created the match.
• Revenue clarity — fill unused spots without cannibalizing direct bookings.
• Adoption friction — staff workflow and golfer trust must be earned.
• Access and fairness — inclusivity for beginners and players with mobility needs.

The biggest risk is added complexity without enough value. OpenTeeBox.golf is designed so the course keeps payment and policy, while members get a defined tool to fill open spots with clear expectations for pace, skill, and conduct.

Full comparison: OpenTeeBox.golf vs booking engines · Overview: Platform overview